Effective 2 September 2026.This policy explains what the Journal of Law & Cyber Warfare (“JLCW”, “we”) collects from visitors, contributors, and authors, why we collect it, and who processes it on our behalf. It includes the disclosures California law requires of any commercial website that collects personal information from California residents.
Personal information we collect
We collect only these categories, and only for the purposes listed:
- Identifiers and contact details— name, email address, and organization, when you use the contact form, request a conference place, subscribe to the newsletter, sign in to a contributor or editorial account, or submit a manuscript.
- Correspondence— the content of messages you send us.
- Manuscripts and submission materials— the document you upload, its metadata, and any correspondence about it, including author biographies and affiliations intended for publication.
- Technical and usage data— IP address (used to rate-limit forms and sign-in links against abuse), browser and device characteristics, pages visited, and the random identifier our analytics provider assigns to your browser.
We do not knowingly collect Social Security numbers, financial account numbers, precise geolocation, biometric data, or any of the other categories California treats as sensitive personal information. The site is not directed to children, and we do not knowingly collect personal information from anyone under 16.
Who processes it
We share personal information only with the service providers that operate the Journal, and only for that purpose. We do not sell, rent, or share it for anyone else’s marketing. The categories of third parties are:
- Hosting and delivery— our site host, which processes server logs including IP addresses.
- Email delivery— our transactional email provider, which handles addresses and message contents for contact replies, sign-in links, editorial correspondence, and the newsletter.
- Database and file storage— our managed database and object-storage provider, which holds submission records, uploaded manuscripts, and the editorial board roster.
- Analytics— a cookie-free analytics service and Google Analytics. See below.
- Artificial-intelligence processing— our AI provider. Text from submitted manuscripts is transmitted to that provider for automated screening and editorial preparation, as described in the editing policy. It is processed under contract on our instructions and is not used to train third-party models.
- Persistent identifier registration— when an article is accepted and assigned a DOI, the author name, affiliation, title, and abstract are deposited with the registration agency and become part of the public scholarly record.
- Legal compliance— we may disclose information where required by law, or to establish or defend legal claims.
Authors should note two consequences in particular: an unpublished manuscript leaves our systems to be processed by our AI provider, and an accepted article’s author metadata becomes permanently public. If either is unacceptable for your work, tell us before you submit and we will handle the manuscript manually.
Analytics, cookies, and cross-site tracking
We use two analytics services to understand, in aggregate, how the site is read: Vercel Analytics, which sets no cookies, and Google Analytics, which sets cookies and assigns a random identifier to your browser. We use this only to measure readership. We do not run advertising, and we do not build profiles of individual readers.
Third-party tracking. Because Google Analytics is operated by a third party that offers services across many websites, it is capable of collecting information about your online activities over time and across different sites when you visit them. We do not authorise any third party to collect personal information through this site for its own independent purposes.
You can block analytics cookies through your browser settings or a content blocker without affecting how the site works.
Do Not Track and Global Privacy Control
California requires us to tell you how we respond to browser “Do Not Track” signals. There is still no common industry standard for interpreting them, and this site does not alter its behaviour in response to a Do Not Track header. We do not need to: we do not sell or share personal information, and we do not permit cross-context behavioural advertising, so there is no tracking of that kind to switch off. We treat a Global Privacy Control signal the same way, and we honour it as an opt-out request to the extent any of our processing ever becomes a “sale” or “share” as California defines those terms.
Your choices and rights
Write to info@jlcw.org and we will act on any of the following. We will acknowledge your request and respond within 45 days, and we will not treat you differently for making one.
- Know and access— what we hold about you, the categories of sources, why we collected it, and the categories of third parties that received it.
- Correct— fix anything inaccurate.
- Delete— erase what we hold, subject to the limits below.
- Portability— receive a copy in a usable format.
- Opt out— of any sale or sharing of personal information. We do not sell or share it, so there is nothing to opt out of and no “Do Not Sell or Share My Personal Information” mechanism is required. If that ever changes, this policy will change first.
- Authorised agents— you may use one; we will ask for proof of authority.
We offer these rights to every reader who asks, whether or not the statutory thresholds that define a covered “business” under the California Consumer Privacy Act apply to a journal of our size.
What we cannot delete.Published scholarship is part of the permanent record. Once an article is published and a DOI issued, we will not remove the author’s name from it, because the integrity of the citation record depends on it. We will correct errors and, where appropriate, issue a formal correction or retraction notice.
California Shine the Light
California Civil Code § 1798.83 lets California residents ask about personal information disclosed to third parties for those parties’ own direct-marketing purposes. We make no such disclosures and never have. Requests may still be sent to info@jlcw.org.
How long we keep it
Contact messages and their replies are kept while they are useful for correspondence and then deleted. Newsletter subscriptions are kept until you unsubscribe — every issue carries a one-click unsubscribe link. Submission records are kept for the life of the editorial process and thereafter as part of the Journal’s publication record. Server and analytics logs are short-lived.
Security
The site is served over HTTPS. Editorial and contributor sessions use signed, expiring, HTTP-only cookies, and sign-in links expire. Access to submission records is limited to editorial staff and board members with a role that requires it. No system is perfectly secure, and we do not claim otherwise.
Changes to this policy
If we make a material change — a new category of information, a new category of recipient, or a new purpose — we will revise the effective date at the top of this page, describe the change in a dated note here, and, where the change affects information you have already given us, tell subscribers and active contributors by email before it takes effect. Continued use of the site after the effective date means the revised policy applies.
Contact
Questions, requests, or complaints about privacy go to info@jlcw.org, or by post to:
Journal of Law & Cyber Warfare
2100 Park Ave, PO Box 681057
Park City, UT 84060
United States
See also our disclaimer and terms of use.